Close a month, and reopen it
An administrator or an approver closes a month on the Close screen once the month is over, oldest month first. A closed month refuses journal entries, eliminations, trial balance uploads and exchange rates dated in it. Only an administrator can reopen it, and the reason is required and recorded.
Close a month
- Open the Close screen for the month. It says whether the month is ready to close, ready with points to review, or not ready, and lists what is in the way.
- Deal with anything that stops the month, such as an unmapped account or a missing trial balance.
- Choose Close this month.
An administrator or an approver can close a month. A month can be closed only once it is over, and months close in order, oldest first.
What a closed month refuses
A closed month is locked. It refuses journal entries, eliminations and corrections dated in it, trial balance uploads for it and exchange rates for it.
A later refresh from the accounting system or a change to the mapping can still move a closed month's figures. When that happens the month is marked Moved since closed, so the change is seen.
Reopen a month
Only an administrator can reopen a month, with Reopen. A reason is required, and Finconsol records it with the person's name in the change log. Approvers can close a month but cannot reopen one.
Months closed automatically
A month that is more than 15 months old closes automatically. Only the Finconsol team can reopen one of those, and a reason is recorded in the same way.