Prepare and approve a board pack
A preparer generates a board pack for a month, chooses its pages and writes the commentary. An approver can approve it only once that month is closed, and an approved pack cannot be edited. Directors with the board reader role see approved packs and nothing else.
Generate a pack
- On Board packs, choose New pack.
- Choose the month and the kind of pack, board or investor. A title and a meeting date are optional.
- Choose the pages. They can include the standard statements, custom reports and dashboard components.
- Generate the pack. Finconsol creates a draft from the figures as they stand, and the draft's figures do not change after that.
Custom reports and dashboard components in a pack
Tick Custom reports among the pages to add up to 4 of your published custom reports. Each is calculated for the pack's month for the whole group and does not change after the pack is made. A draft report cannot be picked until it is published. A report wider than the page is fitted to it.
Dashboard components are added from a dashboard with Add to board pack, and are kept as they were when the pack was made. Statistics in a pack are the figures as they were when the pack was generated.
Write the commentary
A board pack has commentary for the board summary, the outlook, an intercompany note, decisions taken, and actions and owners. Each page can also carry its own note. An investor update carries a summary and an outlook. The person who prepares the pack writes the commentary.
Approve it
The preparer marks the pack ready for approval, and an approver approves it. The pack's month, and every month before it, must be closed first. Until then the pack carries a DRAFT mark.
An administrator who prepared a board pack can approve it, and Finconsol records that. An investor update always needs a second person to approve it.
After approval
An approved pack cannot be edited. If it has to be taken back, an approver withdraws it and gives a reason, which is shown wherever the pack was. Directors with the board reader role see approved board packs and nothing else, and investor readers see approved investor updates.
Print or export
Choose Print or save as PDF to print the pack or save it as a PDF from your browser. Export gives an Excel file with one sheet for each section, or a CSV file.